Volunteer "Bossy Bee" Opportunities
Gardens run smoothly because of the work of many people, coordinated by several key volunteers who each have the important roles of organizing the efforts. Here are those key volunteer positions:
Personal Garden Registrar
The registrar keeps the waiting list for people who want to rent personal gardens, runs Spring Registration, collects money for rentals and assigns plots. The registrar is also responsible for keeping track of who is renting which plot and their current contact and registration information. They are responsible for tracking the mandatory volunteer hours of the personal gardeners. In the case of forfeiture, the registrar contacts the plot renter to inform them of the garden's decision. If a renter wishes to abandon their plot, they should contact the registrar. This person will work with the Personal Garden Monitor.
Personal Garden Monitor
The monitor, a.k.a. “plot weed police”, has the task of making sure that all personal gardens and equipment are being used and maintained according to the personal garden pledge rules. This person will determine if a plot has been abandoned, and report this information to the registrar. This requires a weekly commitment to view all of the personal garden plots and the level of the activity within them.
Common Area Gardens Guru
This person designs and directs the gardening activity in the common area gardens and prioritizes the work that needs to be done by the worker bees and swarms. This position requires a solid background in gardening. We would very much like this position to be held by a Master Gardener or someone with demonstrated experience in Garden Design. This person works closely with the volunteer coordinator to implement the design and maintenance of the common area gardens. A weekly visit to the garden is essential for this person.
Common Area Gardens Volunteer Coordinator
The volunteer coordinator executes the Garden Guru's design. This person prepares and posts a daily task list for the team leaders on all regular work days and for swarm days. They are in charge of managing the volunteer calendar by handling the sign-ups of worker bees & the volunteer shifts of personal gardeners. They handle all incoming contact from worker bee volunteers, solving issues, listening to their feedback and encouraging its application to the garden as it grows. This is a challenging volunteer position that requires an organized, diplomatic communicator. This person works closely with the Garden Guru, the team leaders, the communications leader, the hours tracker and the worker bees.
Volunteer Team Leaders
These folks cover shifts in the garden. They make sure that the tasks of the day set by the volunteer coordinator are completed or make progress during the shift. At the end of the shift, they report the progress to the volunteer coordinator. When new volunteers are present, they cover their orientation and training in how to use and store equipment. They monitor the sign-in sheets posted at the site and record the mandatory volunteer shifts of personal gardeners and the volunteer hours of worker bees & student bees. They report this info to the personal garden registrar and the volunteer hours tracker respectively.
Volunteer Communications Leader
This volunteer handles all regular outgoing contact with volunteers. They make sure that all volunteers are notified of open shifts, swarm days and events via email or phone. They will maintain a current listing of contact info and keep it private. They will also arrange for interpretive services when needed.This person will need to be comfortable with email systems and phone communication. They will work closely with the volunteer coordinator.
Volunteer Hours Tracker
This person tracks the number of service hours of all volunteers and records them in a database. The tracker receives the sign-up info from the Volunteer Coordinator, and the sign-in info kept by the Team Leaders at the garden site. They compare the two and follow up with team leaders on any discrepancies to ensure that hours are accurately recorded. The tracker is responsible for creating official certificates of appreciation and job or educational certificates as required. Requires comfort with computers. works with the Volunteer Coordinator and the Youth/Student Outreach Coordinator.
Youth/Student Outreach Coordinator
This volunteer works with local schools to bring students into the garden, and liaises with school teachers and officials regarding service requirements, etc. Is responsible for tracking the progress and hours of each student in person and/via the Team Leaders and Hours Tracker.
The Outreach Leader organizes and publicizes events, potlucks and other parties at the garden. They set up educational workshops that connect new and experienced gardeners. They make sure that the community and people in the neighborhood know about the garden and feel welcome to participate in it.
The security leader works on strategies to minimize theft and vandalism.