Volunteer Handbook for Bossy Bees, Worker Bees & Swarms
Many thanks for offering your time, creativity, enthusiasm and support to The Garden By The Sea - A Community Garden.
While the garden’s main mission is feeding the hungry, another major goal is to create the best place in all of Grays Harbor to work and volunteer.
We believe that your efforts can help Ocean Shores become a better, kinder, more community-oriented place. Our hope is to build community spirit and encourage social responsibility through volunteerism, garden education & leadership.
This “handbook” is a simple resource for leadership, staff, and volunteers to help define the successful execution of the garden’s mission. We believe that if everyone has a common understanding of their roles and the methods of The Garden by the Sea; its aims and hopes for the future, it will lead to a satisfying and productive experience for all.
The roots of The Garden By The Sea grew out of the past and current endeavors of social commitment sponsored by the Galilean Lutheran Church in Ocean Shores. A fine example of these efforts is the Ocean Shores Food Bank, an independent, Not-for-Profit organization meeting the needs of hundreds in our community.
While the vision for Garden by the Sea is also sponsored by the Galilean Lutheran Church, the program development is being executed by broad volunteer contributions from various non-secular, community-minded leaders and volunteers from every corner of Ocean Shores. Local businesses have donated valuable resources. Former business leaders are donating their time, expertise and knowledge about how to build a sustainable, long-term not-for-profit business.
In short, the GBTS has thus far been created by visionaries and volunteers just like you. Now here is where you come in.
Our immediate goals are to:
o Create opportunities for as many interested individuals as possible
o Invigorate the GBTS with fresh perspectives and new ideas
o Capitalize upon the wealth of talent and energy in the community
o Ensure continuity of purpose and quality of programming,
o Keep initiatives, events and operations manageable and engaged
o Develop leaders to take on roles of increasing responsibility.
We have several different volunteer positions and opportunities available that give everyone who wants to participate the chance to choose a job that fits them best and allow expression of their personal gifts and talents.
In addition, we want to provide a supportive environment for those who may want to tackle challenges that will expand their skills, whether it be in leadership, education or organization.
We hope the Garden experience will allow all of our volunteers to experiment, learn and grow; not only in the garden, but as individuals and members of their community.
To that end, we also have future big plans that include a garden library, a gardening education program in concert with the local Master Gardeners, research and development on the “special” ecological nature of our location, and an ongoing web-presence and database development that will share our local mission and experiences with the widest reaches possible.
If through our collective efforts -- your efforts-- we inspire one young person to seek out a career in horticulture, one volunteer to take on a responsibility out of their comfort zone and succeed, one fledgling gardener to bond with another, one town to start another garden and grow both food for the hungry and relationships in their community, we will consider The Garden by the Sea to be a rousing success.
We look forward to working with you and thank you again for investing your time in this worthwhile endeavor.
Responsibilities of Garden by the Sea Volunteers
Code Of Conduct
• Volunteers will refrain from any form of conduct, in the performance of official duties, which may cause any reasonable person offence or embarrassment.
• Volunteers will observe the highest standards of honesty, integrity and where appropriate confidentiality.
• Volunteers will not promote or solicit their own business enterprise, political agenda or religious beliefs while volunteering with the Ocean Shores GBTS.
• Volunteers are to refrain from harassing any member of staff at GBTS or of the community, which includes verbal innuendo or unsolicited comments about physical attributes, gender, race or religion.
• Volunteers are to take reasonable care of their own safety and that of others while in the garden
• Volunteers are to follow all instructions from their supervisors issued to protect their own personal health and safety and that of others and not to perform any procedure or task unless they have received appropriate training and instruction.
• Volunteers are to call attention to any dangerous situation or hazard to those working in the garden and to staff members tasked with site maintenance.
• Volunteers are to immediately report any accident or injury which arises in the course of their service to a volunteer coordinator.
• Volunteers are to ensure that they are not, by the consumption of alcohol or a drug, in such a state to endanger their own safety or that of others.
Responsibilities of The Garden by the Sea
GBTS will see to it that all volunteers possess the necessary skills, physical ability, knowledge, experience, qualifications and attitudes to carry out their roles and duties.
All volunteers will be registered as a GBTS Volunteer prior to the commencement of their duties.
GBTS will ensure that all individual volunteer information and registration shall be recorded and maintained in an appropriate confidential database.
Orientation, Training and Position Descriptions
GBTS will provide training and orientation for Volunteers.
Official records of the contributions of time and services that volunteers make to the GBTS will be recorded, tracked and made available to volunteers for job or educational uses.
Certificates of Completion will be provided for educational service programs completed by student volunteers, in keeping with the requirements of their school.
Costs incurred by volunteers
Reimbursement for program or project costs can only be claimed with the prior approval of a responsible/appropriate GBTS staff.
Consultation and Confidentiality
• GBTS is committed to consulting with all volunteers about their involvement in the garden and discovering what works for the good of the garden and what doesn’t work. The lessons learned and volunteers’ candid input will be used to create an even better garden.
• GBTS will respect that Volunteers have the right to confidentiality and that their registration and records should only be accessible by the CGD.
• GBTS shall respond to issues raised by volunteers and where appropriate, provide conflict resolution or reasonable re-training. Volunteers will be encouraged to contribute to this process.
Complaints and Grievances
• GBTS shall provide an appropriate grievance & complaints process for Volunteers.
• GBTS shall ensure that all Volunteers are informed of the grievance process during orientation and that they receive a copy of this.
Recognitions and Rewards
GBTS will acknowledge the contribution of the volunteers by:
An annual volunteer luncheon and garden grill.
Harvest Celebration during Volunteers Week in September.
An acknowledgement of volunteer’s one-year contribution on the website Garden Wall of Fame.
For those who might need a reference for a job, or an educational reference, a volunteer coordinator familiar with a volunteer’s service & contributions may provide one at their discretion.